Privacy policy

Effective Date: 01/07/23

Updated Date: 20/05/2024

This Privacy Policy describes how Thomas John‑Cannings, trading as Thomas Cannings Photo & Video (“we”, “us” or “our”), a freelance photography and videography business based in the United Kingdom, collects, uses, discloses, and protects personal information obtained from clients, website visitors, and other individuals, including children. Please read this Privacy Policy carefully to understand how your personal information will be processed and protected.

1. Information We Collect

1.1 Personal Information

We may collect personal information voluntarily provided by clients, website visitors, and where applicable, parents or guardians of children. This information may include, but is not limited to:

  • Names

  • Email addresses

  • Phone numbers

  • Postal addresses

This information is collected when you contact us, request our services, sign up for communications, or otherwise interact with our website.

1.2 Website Usage Information

We may automatically collect non-personal information about your visit to our website. This includes details such as:

  • Your IP address

  • Browser type

  • Referring website

  • Pages visited

  • Other statistical data

This information is used to improve our website’s performance, enhance the user experience, and monitor usage trends.

Note: We do not collect payment information through our website.

2. How We Use Your Information

2.1 Provision of Services

Your personal information is used to provide, manage, and enhance our photography and videography services. This includes:

  • Responding to enquiries

  • Scheduling appointments and events

  • Delivering completed work

  • Sending updates and communications related to your project

2.2 Marketing and Communications

With your explicit consent – or, in the case of children, with parental or guardian consent – we may use your personal information to send newsletters, promotional materials, service updates, and other communications. You may opt out of these communications at any time by following the unsubscribe instructions provided or by contacting us directly.

2.3 Compliance with Legal Obligations

We may use or disclose your personal information as necessary to comply with applicable laws, regulations, legal processes, or enforceable governmental requests, or when we believe such disclosure is necessary to protect our rights, property, or safety, or that of our clients or others.

2.4 Business Transfers

In the event of a merger, acquisition, or sale of all or part of our business, your personal information may be transferred as part of the transaction. We will take reasonable steps to ensure that your personal data remains protected in such circumstances.

3. How We Share Your Information

3.1 Third-Party Service Providers

We may engage trusted third-party service providers to assist in delivering our services or operating our business (e.g. website hosting, email communications). These providers are contractually obligated to maintain the confidentiality and security of your personal information and may only use it for the purposes for which it was disclosed.

3.2 Legal Compliance and Protection

We may disclose personal information when required by law, regulation, legal process, or governmental request, or when we believe that such disclosure is necessary to protect our rights, ensure the safety of our users, or investigate or prevent illegal activities.

4. Data Security

We are committed to protecting your personal information and have implemented appropriate technical and organisational measures to safeguard the confidentiality, integrity, and availability of your data. However, please be aware that no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

5. Data Retention

We will retain your personal information for as long as is necessary to fulfil the purposes for which it was collected, or as required by applicable laws. When your data is no longer needed, we will securely dispose of it in a manner that protects your privacy.

6. Your Rights Under UK GDPR

Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, you have certain rights regarding your personal data, including:

  • Right of Access: You may request access to your personal information that we hold.

  • Right to Rectification: You may request corrections to any inaccurate or incomplete data.

  • Right to Erasure: You may request that we delete your personal data, subject to certain legal obligations.

  • Right to Restrict Processing: You may request that we limit the processing of your personal data.

  • Right to Object: You may object to the processing of your personal data for direct marketing or other purposes.

  • Right to Data Portability: You have the right to receive your data in a structured, commonly used, and machine-readable format and to transfer it to another controller.

To exercise any of these rights, please contact us using the details provided in Section 8. We will respond to your request in accordance with applicable laws.

7. Children's Privacy

We recognise the importance of protecting the privacy of children. When our services are directed at or involve children, we will only collect personal information with verifiable parental or guardian consent. If it is discovered that we have collected personal information from a child without proper consent, we will promptly delete such data. Parents or guardians may contact us to review, delete, or restrict further processing of their child’s personal information.

8. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us using the following details:

Thomas Cannings Photo & Video
Thomas John‑Cannings
Phone: 07827489157
Email: info@thomascannings.co.uk

9. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any updates will be posted on our website along with a revised effective date. We encourage you to review this Policy periodically to stay informed about how we protect your personal information.

Consent

By using our services or providing personal information to us – including on our website – you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy.

This Privacy Policy is designed to comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws. For further legal advice specific to your situation, please consult your legal representative.